AGM and Summer Social 2009
The AGM and Summer Social were held again at the QTH of our President, G3NUG, on Saturday 18 July 2009.
AGENDA
1. Apologies for Absence
2. Minutes of the 2008 AGM
3. Chairman’s Report
4. Secretary’s Report
5. Treasurer’s Report
6. Election of New Committee
7. Election of Auditor
8. Any Other Business
MINUTES
Members Present (51): 5B4AFB, 5B4AGX/G4PFF, EI5DI, G0ECJ, G0MRH, G0OPB, G1FON, G1VDP, G3BJ, G3GIQ, G3KHZ, G3KWK, G3LAS, G3LUW, G3LZQ, G3NHL, G3NUG, G3PLP, G3PQA, G3PSM, G3RFX, G3SVL, G3TXF, G3USR, G3WGV, G3WKL, G3WPH, G3XTT, G3ZAY, G3ZVW, G4AXX, G4DZW, G4EJW, G4FKA, G4HKS, G4IUF, G4JKS, G4KIU/E51SC, G4NQQ, G4OCO, G4PLY, G4TSH, G4VSS, G8MKO, GM3POI, M0DLL, M0EHL, M0GHQ, M0URX, M0ZAK, MD0CCE.
In Attendance: M0SKI (who joined CDXC after the AGM)
1 Welcome
John, G3LAS, CDXC Chairman, welcomed everyone to the AGM and explained that some members were delayed due to a problem on the A14, their apologies would be recorded if they did not make it before the end of the AGM. [Post meeting note: This has been done for these Minutes. Fortunately all those affected did make it to the Summer Social.]
2 Apologies for Absence
Apologies were received from the following members (77): 5B4AGN, 5B4AHJ, 5B4AHK, 9M6DXX, EI4GXB, EI6FR, EI7BA, EI9FBB, G0CGL, G0DWV, G0EJQ, G0KBL, G0LCS, G0MTN, G0NFK, G0ORH, G0PHY, G0PSE, G0TKT, G0TRD, G1DJI, G3GHS, G3IZD, G3JNB, G3KMA, G3KOZ, G3LAA, G3LME, G3LME, G3NKQ, G3OCA, G3PJT, G3RAU, G3RWF, G3RZP, G3SED, G3SJX, G3SNN, G3SWH, G3SXW, G3UEG, G3UGF, G3USE, G3VKW, G3YBY, G3ZSS, G4AHK, G4AZN, G4BYG, G4CGG, G4LDL, G4MKP, G4RKO, G5LP, G7NOT, G7VJR, GI4TSK, GM4ESD, GM4XQJ, GU0SUP, GW0ANA, GW4AYJ, K3NA, M0AUG, M0AXP, M0BJL, M0KCM, M0MRW, M1KTA, M3ENF, MM0BQI, MW0CRI, MW0IDX, N6HC, N6OX, SM5GMZ, W2RS.
3 Previous Minutes
The Minutes of the last AGM held on 19th July 2008 were received and approved as read by those present. There were no questions or corrections. There was one matter arising (elections at AGM’s), which the Secretary dealt with in his report.
4 Chairman’s Report
John, G3LAS presented his report. He commented on the record AGM attendance and was pleased to report another successful year for CDXC. Membership is up 7 per cent on this time last year and now stands at 742. What is remarkable about these numbers is that we have lost 62 members, but recruited 109. This, John reported has been largely down to the work of the President, Treasurer and Secretary, who he thanked for their efforts.
The annual dinner had been a sell-out this year, with a waiting list. The Committee will consider how this influences the planning for 2010. The informal afternoon session, introduced this year for the first time, was enthusiastically received.
John commented that we have again been represented at the major rallies and conventions. However, as it is often difficult for Committee Members to man the stand at all these events, there is no reason why the club stand should not be run by other members (thanks to G3XTT for doing it at Newbury). This would enable us to be seen at venues all over the country and the Committee will support you as far as possible with stand accessories, literature etc.
The Chairman’s report continued with congratulations to G3RFX for the quality of the Digest, G4AXX for moderating the Website and G7VJR for the fresher look and content of our web pages. John drew members’ attention to the Digest notice requesting a new webmaster.
John said our LF Challenge in March has taken on a new lease of life, with no less than 43 entrants. This is due to the work of our awards manager Jim, M0ZAK and Michael, G7VJR, whose ClubLog programme provided an on-line record of who was working what. He also reminded members of Gary, ZL2IFB’s initiative of an HF Challenge in September this year.
The Chairman then thanked the entire Committee for its hard work during the year and Neville and Trish for hosting the AGM and Summer Social.
5 Secretary’s Report
Chris, G3SVL reported that the Committee had met four times in the year with the March meeting needing to be rescheduled due to poor weather. He commented that the new ‘In Committee’, report had appeared in each Digest since the last AGM and hopefully provided some clarity to the work of the Committee.
Chris thanked the members for their feedback on the Annual Dinner, and for increasingly using e-mail for communications with him for that event and the AGM/SS.
Turning to membership matters, the Secretary showed the members present an example of the new Membership Pack which he was now sending out. This is smarter-looking in A5 format which is more efficient in paper usage and, most importantly, goes in a C5 envelope with a standard 2nd class postage stamp. Thus cost savings and a quality improvement have been achieved.
The availability of the four loan rigs, complete with carrying case, PSU, key and headset was described. A sample was on display near the raffle prizes and the Secretary reported that two were to go out on loan immediately.
Finally, Chris reported on the action he took at the last AGM to look into the voting arrangements for electing the new Committee at AGMs. He reported that the Constitution merely requires the existing Committee to resign at each AGM and be elected/re-elected. It has been our practice for many years first to deal with any proposed changes to the Committee and then to elect the new Committee en masse. The Committee recommended that we continue that approach.
6 Treasurer’s Report
Nigel, G3TXF, presented his report, which had been published in the July 2009 Digest. He commented on the healthy state of the finances and the ability this year to create a further general reserve.
Nigel went through each section of the accounts and the membership numbers and concluded with a summary of the DX-peditions we have supported in the past year.
The accounts were approved by the members present.
7 Election of Committee
At this point, the entire Committee resigned, as required by the constitution. John, G3LAS remained in the chair, as he was not standing for re-election. All of the other members of the 2008/9 Committee offered themselves for re-election.
Chris, G3SVL was proposed for the vacant position of Chairman by G3NUG and seconded by G3LAS and this was duly approved by the members present.
Chris, G1VDP was proposed by G3SVL and seconded by G3TXF for the vacancy thus created for the position of Secretary and this was duly approved by the members present.
The Committee were then re-elected en masse: Proposed by G3ZVW, seconded by G4JKS and approved by those present. The 2009/10 Committee is thus:
President G3NUG
Chairman G3SVL
Secretary G1VDP
Treasurer G3TXF
Digest Editor G3RFX
Awards Manager M0ZAK
Reflector Moderator G4AXX
Committee Members G3USR, G7VJR
G3SVL took the chair for the remainder of the meeting.
8 Election of Auditor
John, G3LZQ agreed to continue to audit the accounts and was proposed by G3TXF, seconded by G1VDP and duly approved by those present.
9 Any Other Business
The Chairman presented a bouquet of flowers to Trish Cheadle.
The President then made a special presentation of a plaque to John, G3LAS to commemorate his 8 years of Chairmanship of CDXC.
There being no further business, the meeting closed at 12:38
Chris Duckling, G3SVL
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